PRIVACY POLICY

We are School photographers and not into selling or sharing your personal data to any 3rd parties.

This privacy policy sets out how Digipix School Photography uses and protects any information that you give when using this website or our services.

Digipix School Photography is totally committed to ensure you that your privacy is protected.  Should we ask you to provide certain information, you can be assured that this information will only be used lawfully (in accordance with the General Data Protection Regulation 2018) and will only be used in accordance with this privacy statement.

WHAT WE COLLECT

Personal Information
We may collect the following information from you

NAME
TELEPHONE NUMBER
EMAIL ADDRESS
POSTAL ADDRESS

What we do with the Personal information we collect.

We require this information to process your order smoothly, we will only contact you by telephone/email if there is a query on your order and we need to speak to you to enable us to fulfil your order.  For orders placed online, we do not store any card payment details, all orders placed via PayPal (an external service provider).   Digipix School Photography will not sell, trade or use any of your personal data in marketing communications that you have entrusted us with.

Once you are in receipt of your order and you would like to have your personal information removed from the sites data base please contact us at sales@digipixschoolphoto.co.uk

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online, however no security system is impenetrable.  We cannot guarantee that information that users supply will not be intercepted while being transmitted to us over the internet.

Cookies

A cookie is a small file that can be stored by your browser on your computer’s hard drive.  Cookies are used to compile anonymous statistics related to the use of our services and patterns of browsing. When used in this manner you are not individually identified, cookies do not give us access to your computer or any information about you, other than the data you choose to share with us.  The data collected is only used in aggregate.  Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer, although this may restrict some web site functionality.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute, share or lease your personal information to any 3rd party and will not be included in any marketing communications.

Consent

By using our website you consent to the collection, storage and processing of any personal data by us in manner set out in this privacy policy.

Your Rights

Questions regarding this Privacy Statement, the personal information we hold or changing inaccurate information should be directed to sales@digipixschoolphoto.co.uk

WHAT IS THE GDPR

The General Data Protection Regulation (GDPR) will replace the Data Protection Act on the 25th May 2018.  Its purpose is to ensure that organisations have strict policies and practises in place for managing/handling all personal data.

SCHOOL PHOTOGRAPHY & THE GDPR

It is common for Schools to appoint a local photography company to go in and take their pupils photographs with the intention of selling these to the parents so the School can earn valuable commission on sales to boost their school funds. At Digipix School Photography we share everyone’s concern about the protection of your personal information and is committed in safeguarding your privacy, In most cases on the day of School photographs we do not collect any personal data of any pupil/staff member that we are photographing, each image is assigned a unique 6 digit reference number, which parents will see on their child’s proof photograph, when we issue the 6 digit reference number and upload to our systems, at no time do we link an image to any personal data or received any personal data about the pupils, resulting in no personal data being stored.

Prior to Photograph day Digipix will issue the School parental consent slips, every pupil must take a consent form home for parents/carers to complete.  If parents would like their child photographed, they must sign the form giving full consent for their child to be photographed and return the slip to their child’s class teacher no later than 2 days before the photograph session.  Where Schools invite families into School to be photographed with older/younger siblings they will be also be given a slip on arrival into School for them to sign and consent to having all their children present photographed.  Without a signed consent form we will NOT photograph any pupil/staff member as Digipix School Photography would be in breach of the new GDPR compliance.

If for any reason during a photograph session we do need to be allocated personal data (for example if the school demonstrates and require SIMS), we will work alongside the school and fully within the GDPR requirements.

For School photographs Digipix School Photography act as the main data controller in most cases.  We will ensure that we will work alongside our Schools so that we can assist them fully with the GDPR compliance.  If your School would like any further information or would like to view a copy of our School process log or to discuss this with us, please contact Wendy on 01384 822804

PARENTS & THE GDPR

If you are a parent/carer and would like to know more about your child’s image being linked to their school ID you will need to speak to the school in person.

Digipix School Photography may change this policy from time to time by updating this page, please check this page from time to time to ensure that you are happy with any changes.

If you would like any further information or would like to discuss our privacy policy please address any emails to Wendy at sales@digipixschoolphoto.co.uk or alternatively write to us here at Digipix School Photography, P.O. Box 7329, Stourbridge. DY8 9GT